Record Maintenance

The following items should be kept in each job file:

• Contract with homeowners, including change orders and any correspondence
• Copy of the architectural plans
• Copy of building permit
• Copy of warranty registration and warranty (if applicable)
• A list of subcontractors and their contact information
• Contracts with subs
• A copy of each subcontractor's insurance certificate (particularly when our insured is to be named as an additional insured)
• Copies of any inspection reports
• Copies of invoices from suppliers, distributors & subcontractors
• Copy of the termite bond
• Certificate of occupancy
• Copy of your General Liability declarations pages

Each job file should be treated as though you are going to court 5 years after issuance of the Certificate of Occupancy and this file is your only defense!